Executive Virtual Assistant | Beginner Google Calendar Tips

This comprehensive course is designed to empower assistants with essential skills for seamless communication and efficient scheduling in a professional setting. The focus is mastering effective email etiquette, especially when dealing with executives and external stakeholders, while concurrently optimizing scheduling processes using Google Calendar.

The first module, “Email Etiquette for Scheduling,” delves into the nuances of crafting emails for effective communication. Students will understand how to navigate these fields to ensure clear and concise communication, avoiding ambiguity in scheduling executive meetings.

The subsequent module, “Capturing Time Zones and Meeting Urgency,” explores the critical aspect of accommodating different time zones, particularly in today’s remote-first work environments. Students will learn the art of conveying urgency when holding time on an executive’s calendar, ensuring prompt responses and efficient scheduling.

The course then progresses to “Creating and Scheduling Event Details,” offering practical guidance on setting up events on Google Calendar. From utilizing soft send vs. hard send scheduling tools to sending confirmation emails, participants will grasp the intricacies of event management.

“Streamlining Meeting Expectations” focuses on refining communication around meetings. It introduces the “POP” method, ensuring all stakeholders are on the same page, leading to more productive and streamlined meetings.

As the course advances, it covers “Scheduling Both In-person and Virtual Meetings,” addressing the challenges of coordinating various meeting types in a remote-first world. The emphasis here is on clarity and concise communication, ensuring executives are well-informed on how to connect with their guests.

“Developing a Color Coding System” introduces a visual organizational strategy, enabling assistants to label events on an executive’s calendar efficiently. This not only enhances visual clarity but also aids in quickly differentiating between various types of events.

“Implementing Zoom Tips for Flawless Events” provides valuable insights into optimizing virtual meetings. Attendees will learn advanced techniques, including Zoom recordings, playing sounds and music during meetings, and sharing audio for presentations, ensuring a seamless virtual experience.

The course also covers “Making Changes to Existing Events,” equipping assistants with practical skills in modifying, deleting, and retrieving calendar invites. The focus is on adaptability, allowing participants to manage evolving schedules efficiently.

The final module, “Constructing Efficient Calendar Displays & Settings,” explores the customization of calendar settings for enhanced efficiency. From relabeling time zones to adjusting default meeting lengths, participants will learn how to tailor their calendar experience for maximum productivity.

By the end of this course, assistants will be well-equipped with a comprehensive set of skills, from mastering email communication to efficiently managing intricate scheduling and event organization details. These capabilities are essential for thriving in dynamic professional environments and supporting executives effectively.

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Frequently Asked Questions

How long do I have access to the course materials?

You can view and review the lecture materials indefinitely, like an on-demand channel.

Can I take my courses with me wherever I go?

Definitely! If you have an internet connection, courses on Udemy are available on any device at any time. If you don’t have an internet connection, some instructors also let their students download course lectures. That’s up to the instructor though, so make sure you get on their good side!