SAP SD Rebates – Be a rebates expert

Purpose

A rebateis a special discount which is paid retroactively to a customer. This discount is based on the customer’s sales volume over a specified time period.

You define the details of the rebate in a rebate agreement . In the agreement you specify, for example

who receives the rebate payment

on what criteria the rebate is based (customer, customer and material, and so on).

Since rebates are not paid until the validity period of the rebate agreement has ended, the system must keep track of all billing documents (invoices, credit and debit memos) that are relevant for rebate processing. The system automatically posts accruals so that accounting has an overview of the cumulated value of the rebate.

A rebate agreement is finally settled when you issue a credit memo to the customer for the accumulated rebate total.

You can set up rebates at any level just like pricing. The following rebate types are available in the standard system:

Rebate based on a material

Rebate based on a customer

Rebate based on a group of materials

Sales independent rebate

Prerequisites

You can process rebate agreements when the following prerequisite conditions are met:

The sales organization in which the sales order is processed must be relevant for rebate processing. Your system administrator sets this indicator in Customizing for Sales.

The payer must be subject to volume-based rebates. In many cases, the payer is the same as the customer. So that the customer can receive a rebate, the Rebate field must be selected on the billing screen of the customer master record.

The billing type used (invoice, credit memo, and so on) must be relevant for rebate processing. Your system administrator sets this indicator when defining billing types in Customizing for Sales.

Rebate Configuration in SAP SD

The rebate configuration process in SAP SD consists of ten steps:

Define agreement type

Condition type groups

Condition technique for rebate processing

Account determination for rebates

Activate rebate processing

Create a rebate agreement

Create a sales order

Create delivery

Create billing document

Go to the created rebate agreement.

A rebate is an agreement between the company and the customer which is valid for a specific time period. The rebate agreement specifies the percentage of rebate offered to the customer during the specified period. The system calculates the rebate accruals for each applicable invoice and posts them to the corresponding G/L accounts and also updates them in the corresponding rebate agreement. At the end of the rebate agreement validity period, the company will reimburse the rebate amount to the customer.

The rebate process in the following 3 steps.

Configuring rebates.

Setting-up rebate agreements.

Managing rebate agreements and payments.

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